The Manage Reports screen will appear.

Click the Pay Period End Code Management link. The Find Employee screen will appear.

To access the last reported pay period end date and code for an employee, enter the employee's Social Security Number (SSN) in the fields and click the Search button.

The next screen to appear will depend upon whether the employee selected is paid under a single frequency code or multiple frequency codes. For example, if you have an employee who is paid both quarterly and biweekly, the Pay Period End Code Management: Select Employee page will allow you to choose under which frequency you would like to manage the employee’s information.

Select the frequency code you wish to update and click on the Continue button.

If the employee is only paid under one frequency code, the Pay Code End Management screen will appear so that you can edit the employee's information.

The information on this screen represents the last reported information for the employee listed in the blue title bar. The title bar contains basic information for the employee: SSN, name and frequency code. Below this are two boxes, one titled Submitted in Contribution Report and the other Last Changed as of.

Under Submitted in Contribution Report, you'll find the information that was submitted on the last report on which this employee appeared. Under Last Changed as of, you'll find any previously submitted corrections made to the employee's data.

If you wish to make a change to the PPE Code as submitted on the Report of Retirement Contributions (information on the left), check the box next to Incorrect Code submitted in Contribution Report and enter the corrected information in the box below.

When you have made your update on this screen, click the Continue button.

The Pay Period End Code Management: Verification screen will appear.

The information displayed in the upper portion of the page shows what was originally reported for the employee on the payroll report. The changes you made are listed in the lower portion of the page. If the changes displayed are correct, click on the Submit button, to be brought to the Confirmation page. If there is an error, click the Back button to be brought back to the Edit information page.

After clicking the Submit button, the Pay Period End Code Management: Confirmation page will be displayed:

If you want a hard copy of the change, print this screen.

To enter changes for another employee, click the New Search button to be brought back to the Find Employee screen. To be returned to the Manage Reports menu, click the Done button.

NOTE: Changes made on ECS will be recorded in OPERS systems at the close of business that same day. Changes made on the weekends or holidays will be recorded at the close of business on the next regular business day.

If you are trying to provide a PPE Code for an employee from a report that was submitted the same day, you'll get the following warning.